For property managers
For firms that genuinely run rented residential portfolios.
VerwaltKlar is built for property managers looking after rented residential units — not for private individual landlords, and not as a marketplace. The value shows up where many small cases eat time every day.
A good fit if …
- You manage rented residential units in a portfolio
- Maintenance today runs on phone calls, email and spreadsheets
- You have your own trade businesses you like working with
- You manage rented residential units in a portfolio
- Maintenance today runs on phone calls, email and spreadsheets
- You have your own trade businesses you like working with
- You rent out a single apartment yourself
- You're looking for an open tradesperson marketplace
- You only do condominium administration without tenancies
Your day today
The effort happens before the repair.
It isn't the work on site that costs time — it's everything that has to be coordinated beforehand.
- 08:15
Three calls and a voice note
A tenant reports water under the sink, with no photo and no indication of when they're home.
- 10:40
Chasing details by phone
Which flat, since when, how much water? Two calls before the report is usable.
- 13:00
The tradesperson drives out to look
Without photos there's no quote. One appointment just to look, a second for the actual work.
- 16:30
Status? Written down nowhere
The current state sits in an inbox. The owner asks, and gets an estimate.
What changes
The same case with VerwaltKlar.
- 01
The report arrives complete
Photos, building, unit, category and time windows are all there before anyone picks up a phone.
- 02
Priority is already set
The AI assessment pre-sorts and safety cases sit at the top. You decide what gets approved.
- 03
Your tradesperson is suggested
Your own businesses first. The suggestion carries everything needed to quote.
- 04
The history is documented
Status, responses and completion live on the case — ready for owner reporting.
Your businesses
You bring your own tradespeople.
During setup you add the businesses you already work with. VerwaltKlar doesn't push you into anonymous sourcing — your relationships stay yours. The platform network only steps in when nobody on your own roster fits or responds.
- Your trusted businesses are suggested first
- Matching accounts for trade and service area
- Coordination and approval stay with you
- The system never commissions work on its own
The pilot programme
How a partnership runs.
Our pilots are structured, not open-ended. Both sides know what they contribute and how success gets measured.
- 01
First conversation
We look at your portfolio, your current process and your tradesperson relationships.
- 02
Setup
Buildings, units and leases are imported, your businesses added, tenants invited.
- 03
Supported operation
You work on real tickets while we stay directly reachable and adjust wherever it sticks.
- 04
Review and hand-off
A joint review at a point defined up front, then the decision about regular operation.
What we need from you
- One contact who genuinely knows the process
- Willingness to run real cases through VerwaltKlar
- Candid feedback, including the uncomfortable kind
What you get from us
- Early access to the full scope of the product
- Setup and data migration with our support
- Direct influence on what gets built next
Common questions
What property managers ask first.
Where is the data held?
All data is processed and stored in Europe. Access is bound to roles: a property manager sees their portfolio, a tradesperson only the case they were suggested for.
Do tenants have to consent?
The tenant starts the chat themselves, and the welcome message explains up front that the details are shared with the property manager. Without that report, no ticket exists.
What if no tradesperson responds?
The case stays visibly open and gets escalated rather than quietly stalling. If nobody on your roster reacts, network businesses are added as suggestions. The decision stays with you.
What does 'AI-assisted' actually mean here?
The AI runs the conversation with the tenant, understands the report, proposes category and urgency, and extracts data from documents. It commissions nobody and approves no spend.
Do tenants need an app?
No. Reporting runs through a messenger they already use — no install, no account, and multilingual.
What does it cost?
In the pilot programme we talk about the process and the value, not price lists. We work out the commercial structure together at the defined hand-off point.
Bring your maintenance process into the pilot.
We start with your portfolio, your existing providers and the cases that cost your team the most time.